Ultima Capital is a leading Swiss luxury hospitality and real estate group, with a growing portfolio of high-end assets across Switzerland, France, and Greece. The company owns and operates a range of ultra-luxury properties, including private residences, villas, and boutique hotels, catering primarily to ultra-high-net-worth (UHNW) clients.

Under the Ultima Capital umbrella, our properties are distinguished by hyperpersonalised service, exceptional design, and unrivalled privacy, delivering a seamless combination of home-like comfort and five-star luxury. The Payroll Specialist role will be based at our Head Office in Geneva, supporting all Ultima entities in Switzerland.

Location: Geneva, Head Office

Contract: 50%, Fully on-site

Reporting line: 

• Functional: HR Group Manager
• Managerial: Finance Director

Position Summary
The Payroll Specialist is responsible for the end-to-end payroll management for all Swiss entities, ensuring full compliance with Swiss labor law, social security, tax regulations, and the CCNT. The role acts as a key point of contact for employees and management on all payroll and social insurance matters.

Key Responsibilities

• Full payroll management from A to Z for all Swiss entities, including companies based in Geneva, Gstaad, and Crans-Montana
• Submission and coordination with tax authorities across different cantons
• Preparation of payroll-related documents (salary certificates, employer attestations for unemployment offices, etc.)
• Management and follow-up of social security contributions, insurance declarations, and payroll-related invoices
• Management and control of work schedules and timesheets
• Management and renewal of work permits
• First point of contact for employees and management regarding payroll, social insurance, and tax-related questions
• Guarantee compliance with Swiss labor law, payroll regulations, social insurance requirements, and CCNT rules
• Preparation and support during audits and inspections
• HR data entry for new hires in the HRIS (Mirus)
• Preparation and follow-up of employment and housing contracts
• Notifications to local authorities (90-day)
• Management of absences: holidays, sick leave, maternity leave, and other leaves
• Preparation of exit documents and offboarding administration
• Updating payroll mass data and reporting to internal and external stakeholders
• Support the HR team on various HR projects
• Propose improvements to HR and payroll operational procedures
• Any other related administrative or operational HR tasks

Requirements

• Minimum 4 years of proven experience in payroll management in the hospitality sector in Switzerland
• Perfect knowledge of Swiss payroll legislation, social security, taxes, work permits, and CCNT
• Excellent knowledge of Mirus
• Languages: Fluent in French and English. German is a real plus.
• Strong service-oriented mindset, highly rigorous and detail-oriented
• Extremely flexible, rigorous, and well-organized
• Ability to work under pressure in a seasonal, fast-paced environment
• Strong interpersonal and communication skills
• HR Support to the HR Department (Recruitment, Onboarding, Exit Processes)
• Available ASAP